Vietnam – E-commerce Websites And 4 Differences Between The Notification Of E-commerce Websites And The Registration Of E-commerce Websites?

E-COMMERCE WEBSITES NOTIFICATION

E-COMMERCE WEBSITES REGISTRATION

Traders, organizations and individuals notify e-commerce websites in following steps:

Step 1: The website owner shall register an online account;

Step 2: Within three working days, traders, organizations or individuals shall receive results from the Ministry of Industry and Trade (“MIT”) via registered emails regarding one of the following subject matters:

• If registration information for an account is adequate, traders, organizations and individuals shall be granted an account and proceed Step 3;

• If registration is rejected or additional information is required, traders, organizations and individuals should carry out the registration again or provide additional information as requested.

Step 3: After being granted an account for access to the system, traders, organizations and individuals shall carry out logging on, select online shopping website notification and fill in the forms as instructed;

Step 4: Within a period of three working days, traders, organizations or individuals shall receive responses from MIT via registered emails if confirmations that the declared information is adequate and eligible. If notification that the declared information is inadequate or invalid, traders, organizations and individuals should return to Step 3 for declaration again or providing additional information as requested; 

Step 5:. MIT shall confirm the notification within three working days since receipt of adequate and valid notification documents sent by traders, organizations and individuals;

Step 6: Upon confirmation of notification, MIT shall send to traders, organizations and individuals via a registered email a code segment for insertion into the online shopping website and displayed onscreen as a “notified” sign.

The registration of e-commerce websites shall take place more complicatedly than the notification of that. First, Traders, organizations, and individuals that register e-commerce website shall prepare following documents:

1. Registration form for e-commerce service websites (according to Form TMDT-1 in the Appendix enclosed to Circular No. 47/2014/TT-BCT);

2. An authenticated copy of Certificate of Enterprise Registration and Investment Certificate (if any);

3. Plans to provide services;

4. Statute of management of e-commerce service websites;

5. Forms of service contract or cooperation agreement between traders and organizations that are in possession of e-commerce service websites and traders, organizations and individuals who take part in the buying and selling of goods and services on such websites;

6. General trading conditions applied to the buying and selling of goods and services on the website (if any).

Aforementioned documents shall be submitted online via MIT’s website, in the followng steps:

Step 1: Traders, organizations and individuals register for the account to access the website (shall receive results within three working days since the registration date);

Step 2: Enclosing registration documents after being granted an account for access;

Step 3: Within a period of seven working days, MIT shall notify of documents’ status;

Step 4: After receipt of the notice confirming adequacy and eligibility of the documents, traders, organizations and individuals shall send to MIT (Department of E-commerce and Information Technology) a complete registration dossier (hard copy);

Step 5: Within 05 working days shall send to traders, organizations and individuals a code segment for insertion into the e-commerce service websites and displayed on-screen as a "registered” sign if hard copy is adequate and eligible.

E-COMMERCE WEBSITES NOTIFICATION

E-COMMERCE WEBSITES REGISTRATION

Once a year since the receipt of confirmation of notification, traders, organizations and individuals are responsible for updating notification by accessing the e-commerce management portal and filling in the forms as instructed.

Currently, the law has not stipulated that traders, organizations and individuals must update information after registering an e-commerce website.

E-COMMERCE WEBSITES NOTIFICATION

E-COMMERCE WEBSITES REGISTRATION

Currently, the law has not stipulated that traders, organizations and individuals must periodcally report after notifying an e-commerce website.

Before January 15 annually, traders, organizations and individuals building e-commerce service websites should report statistical figures of the preceding year’s performance to MIT via user accounts of traders and organizations or via written communication by post.