Millions of organizations worldwide depend on Microsoft 365 every day. From the smallest startups to the largest global enterprises, it powers the way modern work gets done: how people communicate, collaborate, and make decisions.
Few platforms reach so deeply into the daily operations of so many industries, geographies, and professions. Microsoft 365 has become a backbone of modern business.
That ubiquity comes with scale. Every second, across the globe, new conversations are happening in Teams, new ideas are shared through Outlook, and new strategies are documented in Word, Excel, or PowerPoint. The result is an extraordinary volume of digital activity. That volume is only accelerating and the types of data being generated are evolving just as quickly.
It’s no longer limited to emails and static documents. Teams chats may capture project updates, decision-making discussions, or informal agreements. Collaborative files could include contracts in Word, Excel spreadsheets tracking budgets, or strategy-focused PowerPoint decks that influence a business’s direction. Encrypted content often contains sensitive HR records or confidential client information. Hyperlinked attachments, increasingly the norm, might be a link to a shared contract, proposal, or data set.
All of these data types serve as digital breadcrumbs that can carry substantial legal weight.
And now, there’s yet another new dimension: human-to-AI interactions. Prompts and responses in Microsoft Copilot are becoming part of many professionals’ daily workflows, helping them draft content, summarize discussions, conduct research, and weigh strategic options. These interactions serve as potential evidence in legal matters, because they may record how ideas were formed or how choices were made.
So, while today’s enterprise-crucial information is scattered across multiple platforms and formats, legal teams must nevertheless account for all of it—because every piece of data could contain critical evidence. And identifying and understanding the complexity that comes with modern data types and sprawl is only part of the challenge.
The next hurdle is getting that data where it needs to be—into a purpose-built review platform, where you can properly analyze and act on it—in a way that’s efficient, secure, and review-ready. Even when teams know what to collect, traditional methods of transferring data are often slow, error-prone, and resource-intensive.
Yesterday’s Processes Can’t Keep Up
Moving your data from Microsoft Purview eDiscovery into another review platform can feel like navigating stop-and-go traffic, where every delay prolongs the journey. Traditional workflows rely on manual exports and imports, FTP staging, and multiple handoffs across IT, legal, outside counsel, and service providers, before it can be uploaded for review. Coordinating across these different teams can introduce delays, miscommunications, and the potential for errors.
These process gaps become even more painful when working with modern data types that don’t transfer cleanly. Teams and Copilot messages exported from Purview, for instance, often need to be converted to a reviewable format before they can be uploaded to an e-discovery platform, adding extra steps and potential points of failure. Hyperlinked documents, encrypted files, and archived mailboxes often need to be processed separately with third-party tools and services prior to review, creating additional complexity, security vulnerabilities, and coordination overhead. A missing file, misapplied metadata, or corrupted record can stall a review for hours or even days, delaying analysis and consuming team resources.
The cumulative impact is significant. Delays slow down legal analysis, stretch budgets, and increase pressure on teams already in a race against tight deadlines. Errors in the handoff process can raise defensibility concerns. And even when the process is completed correctly, the sheer effort involved in transferring data from Microsoft Purview eDiscovery into another review platform diverts attention from strategic legal work, making these early steps of discovery a tedious, resource-intensive exercise.
Unfortunately, speed alone does not solve the problem. Transferring data across platforms must also preserve security, maintain integrity, and ensure compliance at every step. Traditional methods often fall short, especially with Microsoft 365’s diverse and growing data types.
From Purview to Review, Without the Roadblocks
Purview Sync is now generally available in RelativityOne, providing a seamless, streamlined way to move even the most complex data from Microsoft Purview Premium eDiscovery into RelativityOne. With growing volumes of hard-to-handle Microsoft 365 data and slow, error-prone handoffs, transferring data from Purview has long been time-consuming and risky—but it doesn’t have to be that way.
Purview Sync allows you to automate the most labor-intensive steps in this data migration process. Files no longer need to be manually exported, staged on FTP servers, or passed between IT, legal, outside counsel, and service providers. Metadata overlays and conversion of short message data happen automatically, so even the trickiest data types—including HTML-formatted Teams and Copilot messages, encrypted files, and inactive or archived mailboxes—arrive ready for review in a consistent, defensible format.
Throughout this process, Purview Sync keeps your sensitive data secure. Your data stays within Azure’s security boundary at all times, and Microsoft 365 administrators keep full control over what each user can access and import into RelativityOne. Permissions carry through end to end, so reviewers only see what they are authorized to see, consistent with your organization’s Microsoft 365 permission model.
What once took several days or weeks can now be completed in a day or two, or even hours. By removing manual steps, Purview Sync cuts errors and delays, freeing teams to focus on analysis and strategy instead of data wrangling. The result is faster, simpler, and more secure e-discovery workflows across a wide range of Microsoft 365 data types.
Want to Learn More?
Schedule a demo with your CSM or our sales team today and tune in to our webinar “Bringing Order to Microsoft 365 Data with RelativityOne” to see how Purview Sync can transform your Microsoft Purview eDiscovery workflows.
Kazu Shigenobu is a product marketing specialist at Relativity, leading go-to-market strategy and execution for the company’s modern data solutions.
